Privacy Policy

1. Introduction

Valley Forge Academy Qatar ("VFAQ," "we," "us," or "our") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or submit an admissions inquiry.

By using our website and services, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Collect

We collect several types of information from and about users of our website:

2.1 Personal Information

• Parent/Guardian Information: Full name, email address, phone number
• Student Information: Student's name, current grade level, current school (optional)
• Inquiry Details: Campus visit preferences, notes, and comments
• Language Preference: Your preferred language (English or Arabic)

2.2 Automatically Collected Information

• Usage Data: IP address, browser type, device information, pages visited, time and date of visits
• Cookies and Tracking: We use cookies and similar tracking technologies to track activity on our website
• Analytics Data: We use Google Analytics and Meta Pixel to understand how visitors interact with our website

3. How We Use Your Information

We use the information we collect for the following purposes:

• Admissions Processing: To respond to your admissions inquiries and schedule campus visits
• Communication: To contact you via phone, email, or WhatsApp regarding your inquiry
• Service Improvement: To improve our website, services, and user experience
• Analytics: To analyze website usage and optimize our marketing efforts
• Legal Compliance: To comply with applicable laws and regulations in Qatar
• Record Keeping: To maintain records of inquiries and communications

4. How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

• Internal Staff: With our admissions team and authorized staff members who need access to process your inquiry
• Service Providers: With trusted third-party service providers who assist in operating our website (hosting, email services, analytics)
• Legal Requirements: When required by law or to protect our rights and safety
• Business Transfers: In connection with any merger, sale, or transfer of our assets

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Secure HTTPS encryption for data transmission
• Restricted access to personal information to authorized personnel only
• Regular security assessments and updates
• Secure database storage with access controls

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Admissions inquiries are typically retained for up to 3 years for record-keeping and follow-up purposes.

7. Your Rights

You have the following rights regarding your personal information:

• Access: Request access to the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal obligations)
• Objection: Object to the processing of your personal information
• Withdrawal of Consent: Withdraw your consent at any time where we rely on consent
• Data Portability: Request a copy of your personal information in a structured format

To exercise any of these rights, please contact us using the information provided below.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small data files stored on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our website.

Types of Cookies We Use:

• Essential Cookies: Necessary for the website to function properly
• Analytics Cookies: Help us understand how visitors use our website (Google Analytics, Meta Pixel)
• Preference Cookies: Remember your language preference and settings

9. Third-Party Links

Our website may contain links to third-party websites, including our social media profiles (Instagram, LinkedIn, WhatsApp, Facebook). We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

10. Children's Privacy

Our website and admissions services are intended for parents and guardians. We do not knowingly collect personal information directly from children under 18. If you are a parent or guardian and believe we have collected information from your child without your consent, please contact us immediately.

11. International Data Transfers

Your information may be transferred to and maintained on servers located outside of Qatar. By submitting your information, you consent to this transfer, storage, and processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically.

13. Compliance with Qatar Laws

Valley Forge Academy Qatar operates in the State of Qatar and complies with applicable Qatari laws and regulations regarding data protection and privacy, including but not limited to the Qatar Personal Data Privacy Law.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: